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Frequently Asked Questions

The application process

1. How do I apply for a grant?

Defence has a number of grant programs which advertise grant opportunities throughout the year. To find a current grant program, visit Defence Grants Home. For grant opportunities, visit GrantConnect at www.grants.gov.au.

For all advertised grant opportunities, the relevant application form must be completed in line with the relevant grant opportunity guidelines.

2. I can't find an appropriate grant opportunity.

If your financial request meets at least one of the Defence grant objectives, but is not covered by an existing listed grant opportunity, you may seek further advice from Defence Grants regarding your eligibility to access a Defence Grant.

Unless specified within the grant opportunity, all other Defence Grant requests will be assessed in two rounds throughout the year. You can apply in the following two rounds:

Round 1: Applications accepted between 1 July to 31 December.

Round 2: Applications accepted between 1 January to 30 June.

Note that these dates and rounds are subject to external factors (e.g. approvals, receipt of relevant information).

For further information, visit Other Defence Grants.

3. Who can I contact for more information about Defence grants?

Questions about Defence grants should be directed to defence.grants@defence.gov.au.

Questions specific to existing grant agreements can either be directed to the relevant Grant Program Manager (if known) or emailed to defene.grants@defence.gov.au.

4. Can someone from the Department assist with preparing my application?

No. To maintain fairness and the integrity of the application process, the Department cannot provide applicants with individual assistance in the preparation of a funding application.

The Selection process

1. How will my application be assessed?

Your application will be reviewed for eligibility in accordance with the grant opportunity guidelines, including:

  • Whether the proposed activity meets the definition of a grant under the Commonwealth Grants Rules and Guidelines; and
  • Whether it is aligned with achieving one of the stated strategic outcomes of the Department highlighted in the Defence Grant home page.

Refer to the linked factsheet: Grant Factsheet.

2. Who will access my application?

Unless specified within the grant opportunity, your application will be assessed by a Selection Panel comprising Australian Defence Force and Australian Public Service members.

3. How and when will I be notified of the outcome?

All applicants will be notified of the outcome of their application, whether successful or unsuccessful. Expected timing for notification of outcomes will be specified within the relevant grant opportunity.

Successful applicants will also be contacted to negotiate the terms of their Grant Agreement.

Specified grants objectives for Defence are summarised below and are supported by legislative authority set out in Schedules 1AA and 1AB of the Financial Framework (Supplementary Powers) Regulations 1997 which provides the regularoty authority for Defence Grants.

What do we fund

1. What do we fund?

Under Schedule 1AA, Financial Framework (Supplementary Powers) Regulations 1997 (FF(SP)), Defence has a number of grant programs that support its strategic outcomes.

Some specific grant sub-programs have also been established to achieve policy outcomes in line with Defence’s grant programs as listed on the home page.

Record keeping

1. Do I need to keep a record of the funding spent?

Defence may seek further clarification from the applicant on funding spent. The applicant must be able to demonstrate they have indeed achieved the outcomes stated in their original application. Adequate books and records, including amounts distributed to subcontractors, must be kept in accordance with the Australian accounting standards.

Documentation must be retained for a period of seven years, or otherwise stated, as the Commonwealth or representative may conduct an audit or review relevant to the performance of the recipient’s obligations.

For more information please refer to: