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Defence Community Organisation

For ADF members and their families

1800 624 608

Variations & aquittals

Variations

Variations to funded activities are sometimes required during the funding cycle.

You are required to use your funding for the activities which were approved at the time you were funded. You must seek approval from FSFP before making any significant variations to your activities and/or the budget approved by FSFP when you received funding.

To receive FSFP approval, proposed changes must be in line with the objectives of the original funding category and the intended outcomes of the original activity funded.

To allow for expenditure of grant funds by 30 June all applications for variation should be submitted via email by 31 May.

Approval for variation

  1. Complete the FSFP Variation Form
  2. Email to Defence.CommunityGrants@defence.gov.au.

Have a question? - Email Defence.CommunityGrants@defence.gov.au or call 1800 604 608

Aquittals

Funding recipients are required to submit an acquittal at the conclusion of the funded activity.

An acquittal is the process of evaluating and reporting on the outcomes and expenditure of funds provided by FSFP. For an organisation, acquittals are also a useful way to assess a program's operations, efficacy, and strengths and weaknesses.

Acquitting your funding

All funding must be spent by 30 June in the year following the awarding of the grant. Unspent funds must be returned to the Department of Defence. There is no discretion to carry over funds into the next financial year.

Organisations must acquit their grant within one month of completion of expenditure or no later than 30 September in the year following the awarding of the grant by an accredited Auditor.

Completing your acquittal

  1. Acquittals must be completed using the FSFP Acquittal & Evaluation form.
  2. Download the FSFP Acquittal & Evaluation form .
  3. Submit your acquittal (with CERTIFICATE OF COMPLIANCE) to Defence.CommunityGrants@defence.gov.au. - You will receive an email acknowledging that your form has been received.

Have a question? - Email Defence.CommunityGrants@defence.gov.au or call 1800 604 608.