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S5C1 - AERONAUTICAL PRODUCT
Table of Contents
1. Aeronautical Product is any Systems Program Office (SPO) approved aircraft system, sub-system, component, part or materiel, including computer systems software/firmware and petrol oils and lubricants, whose intended end-use is to form a physical part of an aircraft.
2. The identification of unapproved aeronautical product before its fitment to an aircraft or higher assembly is essential to ensure technical airworthiness is not compromised. Aeronautical product assessing, provisioning and identification within the ADF provides all maintenance personnel with a level of confidence that the aeronautical product provided is approved and meets the required design specification.
3. Maintenance personnel are the final step in the quality assurance process to identify deficiencies/discrepancies in aeronautical product prior to fitment. Therefore, it is essential that maintenance personnel understand their roles and responsibilities in ensuring that only approved aeronautical product is fitted.
4. This chapter prescribes the Approved Maintenance Organisation responsibilities and procedures to be followed when managing aeronautical product.
AUTHORITY TO FIT
5. Only approved aeronautical product may be fitted to aircraft and higher assemblies.
Authority To Fit Systems
6. The responsible SPO is the authority to specify the system to be used by maintenance personnel to demand and fit approved aeronautical product.
7. Maintenance personnel must refer to the authorised Original Equipment Manufacturers (OEM) maintenance data for the description and Manufacturers Reference Number (MRN) (also known as Part Number) of the required aeronautical product and then access the authorised Authority to Fit system to determine the authorised NATO Stock Number (NSN) to demand.
8. Upon receipt of the aeronautical product from the approved supply system, maintenance personnel must ensure the aeronautical product supplied has the correct NSN and MRN or is an approved alternate.
9. If there is any doubt that the supplied aeronautical product is approved for fitment then maintenance personnel must contact the responsible SPO for confirmation.
10. Maintenance Managed Items. For Maintenance Managed Items (MMIs), specific authority to fit details are provided by the Technical Maintenance Plan (TMP) or other SPO approved maintenance plan. For those weapon systems supported by the OmegaPS Weapon System Database, authority to fit can be further defined by batch information, typically Batch Name, ‘Batch From’ and ‘Batch To’ details.
11. Therefore, for MMIs, the SPO authorised system provides the cross reference between the OEM maintenance data or Illustrated Parts Breakdown reference to the authorised NSN to be demanded. In addition the TMP and Maintenance Management System provide verification by reference number, the Manufacturers Commercial and Government Entity (CAGE) code and batch information suitability for the fitment of the MMI to a particular location in a weapon system.
AERONAUTICAL PRODUCT IDENTIFICATION
12. As a minimum all aeronautical product must be labelled with the following information:
13. If an item of aeronautical product is found to have any of the following, the item is to be classified as unapproved for use:
14. If an item of aeronautical product is not properly identified or is suspected to be unapproved, then it must be placed in quarantine and the SPO notified.
AERONAUTICAL PRODUCT QUALIFICATION
15. Prior to the fitment of aeronautical product to higher assemblies, maintenance personnel must ensure that all steps are taken to qualify the product as follows:
16. The following represents the types of acceptable documentation that may be attached to aeronautical product:
17. Guidelines on the use of the ADF sponsored serviceable and unserviceable labels are detailed in Annex A.
18. All aeronautical product must be classified as either serviceable or unserviceable. Documentation attached to the aeronautical product must be certified with a signature or authorised stamp.
19. Maintenance personnel must inspect the label attached to an aeronautical product for correctness and completeness. Where there is a discrepancy with the documentation or classification of serviceability, the discrepancy must be reported to the Maintenance Manager (MM). While investigating the discrepancy, the aeronautical product must be placed in quarantine.
20. Aeronautical product that does not have a serviceable label attached because of its size, method of packaging or maintenance management policy, eg BDS such as nuts, washers, split pins, must have as a minimum, a single C of C, MILSTRIP or OEM document on receipt. This documentation is retained after receipt of the aeronautical product into the ADF and forwarded to the responsible SPO Purchasing Authority.
21. When BDS are issued from ADF stock, a MILIS Picking Slip/Issue Voucher or equivalent will accompany the BDS to the ordering AMO. This document provides traceability and assurance the aeronautical product was obtained from a known source and was accompanied by the original C of C, MILSTRIP or OEM document.
22. A physical check of the identifying details marked on the aeronautical product and annotated on the attached document must be carried out to ensure correctness and consistency. In some instances the aeronautical product may be marked with less detail than the attached document. Where there appears to be a discrepancy with the identifying details, the discrepancy must be reported to the MM. If the MM concurs, the aeronautical product must be placed in quarantine.
23. For serviceable aeronautical product removed for access or maintenance, the following identification requirements apply:
24. For aeronautical product removed for access or maintenance that is unserviceable or unrepairable, the following identification requirements apply:
25. Replacement aeronautical product should be received in a new or as new condition. Where there appears to be a discrepancy with the physical consistency, the discrepancy must be reported to the MM. If the MM concurs, the aeronautical product must be placed in quarantine.
26. Aeronautical product received in a damaged state must not be used. Where there appears to be damage to the aeronautical product, it must be reported to the MM. If the MM concurs, the aeronautical product must be placed in quarantine. Where the damage was caused by faulty preservation or packaging, the aeronautical product must be placed in quarantine and the damage reported in accordance with DEF(AUST)1000C—Part 8—Defective Packaging Reporting System. Additional requirements are specified in the Electronic Supply Chain Manual (ESCM).
HANDLING, STORAGE AND TRACKING OF AERONAUTICAL PRODUCT
27. All aeronautical product must be handled, stored and tracked in accordance with the ESCM and promulgated procedures, including:
28. Consumable Sub-Stores (CST) are established to handle, store and track frequently used aeronautical product associated with the maintenance activities undertaken within an AMO. Stock holders and management of these stores are to consider:
Inspection and Handling Aeronautical Product Containing Elastomers
29. Aeronautical product containing elastomers are susceptible to deterioration due to permanent set or constriction of the elastomeric components, eg ‘O’ rings, seals, hoses, following protracted periods in storage.
30. Aeronautical product containing elastomers which are received in sealed export type tropic proof packs or hermetically sealed evacuated polythene bags, only require visual inspection and/or functional testing immediately before installation into an aircraft or aeronautical product.
31. SPOs must define the preservation and storage of aeronautical product containing elastomers. Inspection and storage life of elastomeric components, eg ‘O’ rings, seals, hoses, must be carried out in accordance with DEF(AUST)9000—Storage Life Management of Elastomeric Items and Materials For Use In Aircraft, Aircraft Engines and Aeronautical Equipment.
Identification of Unapproved Aeronautical Product
32. Regardless of the rigour applied to the aeronautical product provisioning system, the potential always exists for an unapproved aeronautical product to be supplied and fitted without the knowledge of those involved. Maintenance personnel are the last line of defence in preventing the fitment of an unapproved aeronautical product. Therefore, it is vital that maintenance personnel are provided with a criterion by which they are able to assess the suitability of an aeronautical product.
Reporting Unapproved Aeronautical Product
33. If it is suspected that an aeronautical product is unapproved for fitment, the following actions must be carried out:
34. Placement of the unapproved aeronautical product in quarantine needs to occur without delay, particularly for high use aeronautical product, to prevent the issue of potentially unapproved aeronautical product to other users. As a result, the quarantine of an aeronautical product may need to be initiated on verbal advice from the responsible SPO. Notwithstanding, a defect notification must be compiled and distributed within 24 hours.
ACQUISITION OF AERONAUTICAL PRODUCT FROM OTHER THAN APPROVED SOURCES
35. The acquisition of aeronautical product from other than SPO approved sources may be necessary to meet operational commitments or due to the limited access to the ADF supply system.
For Embarked Operations acquisition procedures are detailed in ABR4.
36. When aeronautical product is unavailable through the ADF supply system, a request to approve the acquisition and fitment must be sent to the responsible SPO and, if applicable, an information copy forwarded to the parent AMO.
37. Commercial Approved Maintenance Organisations. Commercial AMOs requesting procurement of aeronautical product which is unavailable through the ADF supply system must raise a request in accordance with procedures in the ESCM.
38. All documentation attached to the aeronautical product must be retained and inserted into the aircrafts documentation pack and a copy of the documentation forwarded to the responsible SPO, as soon as possible.
LOCAL MANUFACTURE OF AERONAUTICAL PRODUCT
39. Occasionally, AMOs may need to locally manufacture aeronautical product in the course of maintenance of aircraft and aeronautical product. AMOs may only locally manufacture aeronautical product when:
40. However, prior to locally manufacturing aeronautical product, the SMM or delegate must consider the following:
41. Where the manufacturing procedure is not covered by authorised maintenance data, approval to manufacture aeronautical product must be obtained from the responsible SPO.
42. All locally manufactured aeronautical product must be identified in accordance with SPO instructions.
43. Classified aeronautical product are those items that have been allocated a security classification of TOP SECRET, SECRET, CONFIDENTIAL, or RESTRICTED. Although the aeronautical product itself may not be classified, the information related to it, ie number of assets, distribution and location may be. Depending on its classification, aeronautical product must be handled, stored and transported in accordance with procedures outlined in the ACSI 103(A) - Handling and Accounting Policy and Procedures for Controlled Cryptographic Items (CCI), ADFP 22.214.171.124 - Communications Security Instructions and ESCM Vol 4 Section 8 Chapter 3 - Management and Accounting for Classified and Sensitive Equipment.
44. Unclassified aeronautical product does not have any of the security classifications detailed in paragraph 43.
REPAIRABLE ITEM PIPELINE
45. The ability of the ADF to carry out assigned missions depends on ADF aircraft operational availability. In turn, the operational availability of aircraft depends on the availability of replacement aeronautical product. A typical repairable item pipeline provides for maintenance or repair as appropriate, transport and transfer of the aeronautical product to a holding store, and eventual return to the end user for fitment. With a limited number of aeronautical product above aircraft fit available, the time spent by an aeronautical product in the repairable item pipeline is one of the major determinants of aeronautical product availability.
46. To ensure that assets are used efficiently and to minimise delays in the repairable item pipeline, AMOs are to evacuate all aeronautical product into the Repairable Item pipeline with minimum delay. Unserviceable aeronautical product must not be stored at an operational AMO with the intent of forwarding a number of items into the Repairable Item pipeline.
47. AMOs are responsible for ensuring:
48. The handling and packaging requirements of specific aeronautical product is to be carried out in accordance with authorised instructions, including DEF(AUST)1000C-Australian Defence Force Packaging Standard, WHS manual Vol 2 Part 3A Chap 1 - Hazardous Chemicals Management and eDEOP 101-Department of Defence Explosives Regulations however, where instructions are unavailable the following may be used as a guide:
PREPARATION OF AERONAUTICAL PRODUCT FOR TRANSPORTATION
General Transportation Requirements
49. All aeronautical product, support equipment and flyaway kits (FAKs) (including equipment classified as dangerous goods) are to be packaged, labelled and dispatched with all applicable documentation in accordance with the responsible SPO requirements, DEF(AUST)1000C and other relevant publications.
Air Transportation Requirements
50. Where aeronautical product, support equipment and FAKs (including equipment classified as dangerous goods) are to be transported by air, additional packaging requirements are laid down in AAP 3631.001(AM1)-RAAF Manual of Air Movements and AAP 3631.002 -Dangerous Goods - Transport by Service Air.
51. Personnel involved in packaging of aeronautical product, support equipment and FAKs (including equipment classified as dangerous goods) are to meet the requirements in DEF(AUST)1000C and where applicable, the requirements in AAP 3631.001(AM1) and AAP 3631.002.
DISPOSAL OF AERONAUTICAL PRODUCT
Unserviceable Aeronautical Product
52. To prevent the re-sale and re-introduction into the inventory of disposed unserviceable aeronautical product, AMOs must ensure that the unserviceable aeronautical product is rendered unusable and irreparable following approval, as determined by the responsible SPO, by one or more of the following ESCM endorsed methods:
Surplus to Requirement
53. Surplus aeronautical products are those items that are:
54. The ADF policy for the disposal of surplus aeronautical product is DEFLOGMAN Pt 2 Vol 5 Chap 10 - Defence Disposal Policy. Any disposal of surplus aeronautical product must have the endorsement of the responsible SPO.
Security Classified Aeronautical Product
55. Security classified aeronautical product must be disposed of in accordance with ESCM Vol 4 Section 08 Chapter 03.
56. Aeronautical product records must be retained in accordance with Section 4 Chapter 2 Annex C—Retention and Archiving of Aircraft and Aeronautical Product Maintenance Records.
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