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S2C1 - MAINTENANCE AUTHORISATIONS

Table of Contents

INTRODUCTION

AUTHORISATIONS

Delegation of SMM Authority

Cross-Trade/Category Employment

Tradesperson Classes of Work

AUTHORISATION REQUIREMENTS

Management of Off the Job Training

AUTHORISATION PROCESS

Initial Assessment

Recording of Authorisation

Withdrawal of Authorisations

Recognition of Authorisations by other AMOs

COACHING

LOCAL WAIVER PROVISION FOR MAINTENANCE PERSONNEL

Annexes

A. Tradesperson Classes of Work

B. Mandatory Formal Off The Job Training Requirements for Technical Maintenance Activities

INTRODUCTION

1. Maintenance authorisation is the legal authority that, when granted, allows a person to perform and certify for specified maintenance. Authorisation is granted in recognition that the person has completed the prerequisite training and demonstrated competency in performance of the maintenance, as well as displaying the required personal qualities appropriate to the role.

2. This chapter prescribes the authorisation requirements for aircraft and aeronautical product maintenance.

AUTHORISATIONS

3. Personnel must be authorised, or coached by a task authorised person, to perform maintenance on aircraft and aeronautical product. The Senior Maintenance Manager (SMM) must ensure all Approved Maintenance Organisation (AMO) personnel who perform and certify maintenance on aircraft and aeronautical product are authorised.

4. The SMM must be satisfied that personnel who are required to perform and certify maintenance on aircraft and aeronautical product have the qualifications, training, experience and attitudes to reliably and competently perform these duties to the required standards. Once satisfied that maintenance personnel meet these requirements, they may be authorised to perform and certify appropriate levels of work within the AMOs Scope and Level of maintenance.

5. Trade Proficiency. Trade proficiency is the combination of the attainment of a prescribed level of underpinning knowledge (training/qualification), skills (competency) and attitude, but does not authorise personnel to perform and certify the work indicated by their trade proficiency.

Delegation of SMM Authority

6. The SMM may delegate the authority for authorisation of personnel who plan, perform, supervise, inspect, and certify maintenance. The scope of any delegations must be clearly described in terms of the function being authorised, ie Tradespersons, Self Certifying Tradesperson (SCT), Trade Supervisor (TS), Independent Inspector (II), Maintenance Manager (MM), and any associated limits or conditions. The system for assessing and authorising personnel as SMM delegates for the purpose of granting authorisations must be documented in a local instruction meeting the requirements of Section 1 Chapter 2—Structure of an ADF AMO. The instruction must detail as a minimum:

  1. positions within the AMO that may be considered suitable for delegation
  2. particular circumstances under which it is acceptable to use a delegate, eg authorising experienced personnel from a different aircraft type
  3. the minimum required experience level of the delegate
  4. a method of assessment which must include:
    1. demonstration of comprehensive understanding of the roles for which the delegate is authorising personnel
    2. assessing the personal qualities of a potential delegate
    3. demonstration of a thorough understanding of the AMOs maintenance management system.

Cross-Trade/Category Employment

7. The SMM or delegate may authorise maintenance personnel for maintenance outside their own aviation trade/category provided:

  1. they are qualified on the aircraft type or aeronautical product in their core trade/category
  2. they have completed an out-of-trade Equipment Application Course (EAC)/On the Job Experience (OJE) and/or demonstrated to the satisfaction of the SMM or delegate, the knowledge and practical experience required to perform the additional work
  3. they have completed mandatory Off the Job Training (OffJT), if applicable, in accordance with paragraph 10.

Tradesperson Classes of Work

8. Personnel may hold a Classes of Work authorisation on the aircraft type and aeronautical product group/systems. Classes of Work are linked to authorisations in that they allow for progressive authorisation of Tradespersons and provide AMOs with increased efficiency in allocation of maintenance tasks. Classes of Work are awarded according to the assessed competence of personnel and relate to the level of work for which they may be assigned responsibility. Examples of definitions of the classes of work are detailed in Annex A.

AUTHORISATION REQUIREMENTS

9. To satisfy the requirements necessary for authorisation of any maintenance, maintenance personnel must be assessed as meeting the trade proficiency requirements which include:

  1. trade training and skill (competency) applicable to the applicants Service employment/job category
  2. appropriate application courses on the aircraft or aeronautical product, which may include but is not limited to:
    1. applicable aircraft type or aeronautical product training
    2. required safety course.
  3. required mandatory OffJT as required in accordance with paragraph 10
  4. required OJE
  5. a locally developed formal system of assessment for authorisation.

Management Of Off The Job Training For Maintenance Personnel

10. For maintenance involving oxygen systems, egress systems and explosive ordnance there is a mandatory requirement for completion of formal OffJT prior to undertaking OJE leading to authorisation. Mandatory formal OffJT requirements are defined in Annex B.

AUTHORISATION PROCESS

11. In authorising personnel to perform and certify maintenance, the SMM or delegate must:

  1. acknowledge that the person has the technical and administrative qualifications required to perform and certify the work covered by the authorisation
  2. acknowledge that the person exhibits the competence and personal attributes to reliably and consistently perform the duties to the standard required
  3. charge the person with responsibility for consistently achieving the required standards in performing the prescribed duties.

12. Personnel who are not authorised cannot fulfil the aircraft maintenance documentation certification requirements of Section 4 Chapter 2—Recording and Certification of Aircraft and Aeronautical Product Maintenance in any capacity. Personnel must only perform maintenance on aircraft and aeronautical product when:

  1. they are authorised by the SMM or delegate, or
  2. they are being coached by a task authorised person.

Initial Assessment

13. An assessment must demonstrate to the SMM or delegate that the person to be authorised has the ability to reliably, consistently and competently perform the duties and responsibilities for the maintenance for which they are to be authorised. This includes:

  1. the persons understanding of technical airworthiness management
  2. trade-related knowledge of the aircraft, aircraft systems and aeronautical product
  3. understanding of both AAP 7001.059 and local instructions.

14. Trades Supervisors, IIs and MMs, must successfully complete a formal board prior to authorisation.

15. The AMO is responsible for promulgating an instruction detailing the system of authorisation which must include as a minimum:

  1. Selection criteria for authorisation eligibility. For example, selection criteria may include type-specific courses, type experience, and the procedures for initial assessment.
  2. The method by which the assessment will be conducted, either written and/or orally, for each authorisation level.
  3. The composition of the formal authorisation board.

16. The AMO must ensure that records of assessment, leading to authorisation, are held by the AMO.

Recording of Authorisation

17. On successful completion of an assessment or formal authorisation board, the SMM or delegate as appropriate must authorise all maintenance personnel by annotating the scope of their authorisations in an approved record of training and employment document. Examples of approved record of training and employment documents include, but not limited to:

  1. navy ‘A’ Card
  2. Army Aviation Technical Trade Record (AATTR)
  3. RAAF Record of Training and Employment Document (RAAF RTE)
  4. Patriot Excalibur (PEX) Web - based Data System
  5. PMKeyS
  6. equivalent civilian documents.

18. Authorisations for maintenance personnel who do not have a record of training and employment document must be recorded in accordance with local instructions. Other authorisations such as jacking supervisor or engine runner, etc must be recorded either in the record of training and employment document or in accordance with local instructions.

19. The performance of maintenance personnel must be monitored to ensure competence is maintained and authorisations remain valid.

Withdrawal of Authorisations

20. Authorisations must be suspended pending investigation when the SMM or delegate considers maintenance personnel as ‘not competent’. In the case of suspension, the SMM must appoint an investigating officer who will apply the principles of procedural fairness in accordance with "Good decision making in Defence: A guide for decision makers and those who brief them" during the investigation process. The person must be advised and counselled immediately, and notified in writing within seven days of the outcome of the investigation. Should the investigation results indicate that authorisations be withdrawn, the written notification should outline the reason(s) for the withdrawal, any additional training requirements and the area(s) in which the person must demonstrate competence prior to re-applying for authorisation. Withdrawal of authorisation must be annotated in the person’s record of training and employment document.

21. In the event that authorisations are withdrawn, administrative action or employment in alternative duties may need to be considered, in accordance with applicable service instructions.

Recognition of Authorisations by other AMOs

22. The recognition of authorisations by other AMOs is only permissible when an instruction exists detailing how authorisations are recognised including as a minimum:

  1. the process to be followed
  2. assessment criteria, if any
  3. how recognised authorisations are documented.

COACHING

23. Personnel who are gaining experience leading to achievement of aviation trade competencies and/or task authorisation must work under the oversight of a task authorised person acting in the capacity of a coach.

24. Task authorised tradespersons may carry out the responsibilities of a coach as defined in Section 7 Chapter 1—Aerospace Competency Standards and Assessment Procedures. Due to significant differences between Service trade structures, levels of experience for a coach post task authorisation may be specified by the SMM, FEGHQ or Service and detailed in local instructions.

25. When coaching a person performing maintenance, the coach is to provide continuous oversight and provide direction when necessary during the performance of the maintenance. The person being coached is acting as an extension of the task authorised person during the conduct of the maintenance. The coach may provide coaching to multiple non-authorised persons where the nature of the maintenance is such that multiple non-authorised persons can be sufficiently involved to claim experience.

26. Coaching in no way diminishes the responsibility for the performance of the maintenance by the authorised person who is acting as the coach. If there is any doubt in the authorised persons mind about the standard of maintenance conducted by the non-authorised person(s), then the aircraft or aeronautical product should be considered unserviceable and the maintenance conducted again to meet the prescribed standard.

LOCAL WAIVER PROVISION FOR MAINTENANCE PERSONNEL

27. Where it has been determined that it is essential to restore an aircraft's mission capability to satisfy urgent operational requirements, maintenance personnel may be required to perform, supervise and/or inspect a maintenance task for which they have not been formally assessed competent. As an example, this requirement may occur in a declared contingency or remote operation, where authorised maintenance personnel are unavailable and there is an urgent operational requirement to carry out maintenance.

28. The intention of a local waiver is to permit an aircraft to meet a specified operational task and/or to be recovered to a base where re-examination and certification by appropriately authorised maintenance personnel is required prior to the release of the aircraft for further flight.

29. Before granting a local waiver authorisation the following issues must be considered:

  1. the nature of the maintenance, ie difficulty, operational or technical airworthiness related, and the functions to be performed
  2. current maintenance related knowledge and experience of the person who is to carry out the required maintenance
  3. evaluating the information and advice received from the person with respect to the maintenance to be carried out
  4. the Authorising Officer (AUTHO), eg Flight Commander, Ships Captain, and SMM or delegate of the applicable AMO are satisfied that the personnel carrying out the maintenance have the required level of knowledge and skill to complete the maintenance to the required standard
  5. ensuring the person has confidence in their own abilities to carry out the proposed maintenance based on their current qualifications, training and experience
  6. the risks, eg operational or technical airworthiness, personnel safety, and equipment damage, associated with incorrect performance of the maintenance
  7. the availability of the required logistics support
  8. the feasibility of providing other authorised personnel to complete the maintenance.

30. Approval Authority. The approval of both the AUTHO and the SMM or delegate must be obtained before personnel are authorised to carry out the required maintenance.

31. Once a joint decision has been made by the AUTHO and the SMM or delegate to proceed with the proposed maintenance, the SMM or delegate must authorise personnel involved to carry out the maintenance.

32. The SMM or delegate must document the specific authorisation applicable to the personnel carrying out the maintenance and any caveats associated with that authorisation. When documenting the authorisation the SMM or delegate must record the decision-making processes, including the risk assessment and all the considerations, leading to the authorisation.

Annexes:

  1. Tradesperson Classes of Work
  2. Mandatory Formal Off The Job Training Requirements for Technical Maintenance Activities
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