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S8C9 - GROUND SUPPORT EQUIPMENT

Table of Contents

INTRODUCTION

RESPONSIBILITIES

Systems Program Office

Ground Support Equipment Item Managers

Senior Maintenance Manager

Maintenance Managers

Personnel Operating Ground Support Equipment

AUTHORISATIONS

Authorisation to use Ground Support Equipment on Aircraft and Aeronautical Product

Authorisation to Operate Ground Support Equipment

Authorisation to Maintain Ground Support Equipment

GROUND SUPPORT EQUIPMENT MAINTENANCE MANAGEMENT SYSTEM

GROUND SUPPORT EQUIPMENT MAINTENANCE MANAGEMENT POLICY

Technical Maintenance Plans

Hierarchy of Technical Maintenance Plans

Maintenance Policy Variation

GROUND SUPPORT EQUIPMENT MAINTENANCE DOCUMENTATION

Maintenance Control and Administration

Ground Support Equipment Logs

AA Series Calibration Labels

Serviceable Labels

Unserviceable Labels

Reports on Defective Ground Support Equipment

GROUND SUPPORT EQUIPMENT TRANSPORTATION REQUIREMENTS

Generic Transportation Requirements

Specific Transportation Requirements

GROUND SUPPORT EQUIPMENT COLOUR SCHEMES

GROUND SUPPORT EQUIPMENT USED IN HAZARDOUS AREAS

DISPOSAL OF SURPLUS GROUND SUPPORT EQUIPMENT

INTRODUCTION

1. Ground Support Equipment (GSE) is an integral element of aircraft support and has the potential to impact on operational and technical airworthiness.

2. This chapter prescribes the Approved Maintenance Organisation (AMO) responsibilities when managing GSE.

RESPONSIBILITIES

Systems Program Office

3. The aircraft weapon system Systems Program Office (SPO) is responsible for:

  1. Maintaining the aircraft/GSE interface technical specification, which is part of the aircraft certification baseline.
  2. Approving all GSE used to support the weapon system aircraft/aeronautical product.
  3. Maintaining a list of the approved GSE as part of the weapon system records.
  4. Ensuring that aircraft maintenance manuals accurately reflect and reference approved GSE.
  5. Ensuring that any additional maintenance requirements that may be placed on GSE that is part of the weapon system, but managed by other agencies is reflected in the sponsored GSE TMP.

Ground Support Equipment Item Managers

4. Items of specific GSE used to support aircraft weapons systems may be managed by item managers within:

  1. the weapons system SPO for unique to aircraft type GSE
  2. System Support Offices (SSO) for common use GSE
  3. other applicable SPOs, eg Engineer SPO in Land Systems Division.

5. The GSE item manager is responsible for functions associated with technical equipment logistics support, such as, but not limited to:

  1. Maintaining the equipment configuration to the appropriate standards, eg the aircraft interface requirements, Australian Standards, Air and Space Interoperability Council (ASIC) requirements, MIL–STD etc.
  2. Maintaining the equipment design and configuration records.
  3. Maintaining the equipment’s maintenance policy (which includes approving the support equipment used in conjunction with the GSE maintenance).
  4. Maintaining all relevant documentation associated with the equipment, eg operating manuals, maintenance manuals and the equipment Technical Maintenance Plan (TMP).
  5. Reviewing and processing all relevant technical reports and forms associated with the equipment, eg Aviation Safety Occurrence Reports (ASOR), Report on Aircraft and Aeronautical Product, Report on Defective or Unsatisfactory Materiel (RODUM) etc.
  6. Identifying, introducing or coordinating the replacement of GSE for specific maintenance tasks.

Senior Maintenance Manager

6. The Senior Maintenance Manager (SMM) of an AMO is responsible for ensuring the following:

  1. A maintenance management system is in place to conduct and coordinate AMO GSE maintenance in accordance with applicable TMP, SPO approved maintenance data, local instructions and the requirements of this chapter.
  2. All GSE used on aircraft and aeronautical product is approved by the responsible SPO.
  3. A system is in place to conduct and manage:
    1. GSE operator/maintenance training
    2. operator/maintenance task authorisation and re-certification.
  4. A system is in place to identify and repair/dispatch unserviceable GSE efficiently.
  5. GSE maintenance carried out by the AMO is performed, supervised and inspected in accordance with Section 3 Chapter 1- Performance, Supervision, Inspection and Management of Maintenance within an AMO.

7. The SMM may delegate these responsibilities to a GSE manager.

Maintenance Managers

8. Maintenance Managers (MMs) are responsible for ensuring that:

  1. Unserviceable or defective GSE is clearly identified and isolated from serviceable equipment.
  2. Operators are qualified and authorised to use the GSE as applicable.

Personnel Operating Ground Support Equipment

9. Operators are responsible for ensuring:

  1. GSE is operated within the bounds of authorisation.
  2. GSE is operated in accordance with the applicable SPO approved instructions/publications.
  3. GSE is appropriate and serviceable for the intended purpose before use.
  4. Unserviceable/defective GSE is labelled, isolated and reported to the responsible MM for further action.
  5. Compliance with safety requirements detailed in Section 8 Chapter 2 – General Aircraft Safety and AAP 7600.500-14M – GSE Handling Procedures, General Maintenance and Safety Precautions.

AUTHORISATIONS

Authorisation to use Ground Support Equipment on Aircraft and Aeronautical Product

10. GSE authorised for use when maintaining aircraft/aeronautical product includes:

  1. standard tools that are a subset of an authorised Composite Tool Kit (CTK)
  2. GSE that is authorised by the weapon system SPO and is listed in:
    1. SPO approved maintenance documentation
    2. Australian Defence Aviation Authorised Spares System (ADAASS).
  3. locally manufactured or modified standard tools authorised in accordance with Section 3 Chapter 7 - Control of Tools and Support Equipment.

Authorisation to Operate Ground Support Equipment

11. When an aircraft/aeronautical product maintenance process is authorised in the record of training and employment documentation, authorisation to operate the GSE directly supporting the process is inclusive. Equipment that provides indirect support, eg power carts, must be authorised separately.

12. Pre-requisite qualification requirements for AMO maintenance personnel provide a basic level of operational competence on standard and common tools of trade, eg a qualified avionics technician is trained and competent to operate a standard multimeter. Qualified AMO maintenance technicians do not require additional authorisation to operate standard hand tools and tools of trade.

13. The SMM or delegate must authorise appropriately trained personnel to operate GSE not considered to be standard or common tools of trade, in their record of training and employment documentation.

14. Non-Technical Personnel. Non-technical personnel are authorised to operate GSE in accordance with Section 2 Chapter 3-Task Authorisation of Non-Technical Personnel (Other than Aircrew).

15. Licences. A licence certifies that a person is competent to drive/operate an item of equipment. It is not an authorisation to operate GSE when supporting maintenance on aircraft/aeronautical product. All personnel must be authorised by the SMM or delegate prior to operating GSE in support of AMO activities.

16. Licences are required to drive vehicles and some ancillary equipment, eg tow motors. Licences attained to support AMO maintenance requirements must be annotated in the record of training and employment. Refer to DRTM—Defence Road Transport Manual for further policy on licence requirements.

Authorisation to Maintain Ground Support Equipment

17. GSE authorised maintenance venues are identified in the applicable TMP. The SMM or delegate must authorise personnel to perform, supervise and inspect maintenance of designated GSE in accordance with Section 2 Chapter 3 (for non-technical personnel), Section 2 Chapter 2 (for aircrew), or Section 2 Chapter 1 as applicable.

GROUND SUPPORT EQUIPMENT MAINTENANCE MANAGEMENT SYSTEM

18. The AMO is responsible for managing GSE maintenance in accordance with the maintenance policy established in relevant TMP, equivalent publications, maintenance manuals and instructions. To meet this requirement in an efficient manner, the AMO must operate a maintenance management tool or system to coordinate and track the following information:

  1. the inventory of all GSE assets held by the AMO
  2. current location of each item of GSE, eg 4OCU CTK6, MEOMs for Bay Service, Fly Away Kit 123 etc
  3. identified relevant TMPs, equivalent publications, maintenance manuals and instructions that disclose the equipment’s maintenance policy
  4. scheduled/fixed interval maintenance and forecasts.

19. The main tool currently used to support aspects of maintenance management is Military Integrated Logistics Information System – Maintenance Module (MILIS‑MM).

GROUND SUPPORT EQUIPMENT MAINTENANCE MANAGEMENT POLICY

Technical Maintenance Plans

20. There are a number of engineering, maintenance and logistics organisations responsible for managing GSE. In addition, there are a number of TMPs that promulgate maintenance policy for various items of GSE. An understanding of the Defence organisations responsible for the engineering and logistics management of GSE is required to establish the relevant TMP/Instruction for an individual item of equipment. Organisational responsibilities for the management of GSE are as follows:

  1. Weapon System Unique GSE. Aircraft weapon system unique GSE is generally managed by the sponsor SPO. The technical maintenance policy for platform unique GSE is usually detailed in the aircraft GSE TMP (AAPs sponsored by the weapon system SPO) and the associated equipment maintenance manuals. An example of a weapon system unique item is the APC3 tow bar.
  2. NASPO Managed GSE. GSE that is managed and/or authorised by Navy Aviation Systems Program Office (NASPO) is promulgated in NAP 7069.001–7—Ground Support Equipment Technical Maintenance Plan.
  3. Common Use GSE. The bulk of GSE approved to support two or more aircraft types is generally managed by Aerospace Materiel System Program Office (AMSPO). Within AMSPO, item management responsibility is established as follows:
    1. General Purpose Test and Measuring Equipment is managed by AMSPO Test and Measuring Equipment (T&ME) and the technical maintenance policy for General Purpose Test and Measuring Equipment is promulgated in AAP 7600.001–7—Test & Measuring Equipment and Aviation Support Equipment GZ10 Technical Maintenance Plan. Examples of T&ME include multimeters, oscilloscopes, commercial grade electronic bench top equipment and IFF test sets.
    2. All other Common Use GSE is managed by AMSPO Ground Support Equipment (GSE) and the associated technical maintenance policy is promulgated in AAP 7069.100–7 - Aviation Common Ground Support Equipment GZ09 Technical Maintenance Plan. Examples of Common Use GSE include tow motors, hydraulic rigs, maintenance stands, nitrogen trolleys and non-destructive test equipment.
  4. GSE Managed by Land Systems Division. To achieve efficiency through management of like equipment, some items of GSE are managed by Land Systems Division (LSD) and are regulated in accordance with the Technical Regulation of ADF Materiel Manual – Land (TRAMM–L). Additional supporting maintenance policy for this GSE is promulgated in Electrical and Mechanical Engineering Instructions (EMEIs). Examples of GSE managed by LSD include workshop equipment and aircraft refuelling trucks. The technical maintenance policy for workshop equipment is promulgated in EMEI Workshop A 020-Support Equipment Technical Maintenance Policy.
  5. Hand Torque Tools (Torque Wrenches) Managed by LSD. The policy on operation, care, maintenance and testing of torque wrenches is promulgated in EMEI Workshop M 019-1-Torque Wrenches. Internet users requiring access to this manual should forward a request to AMMS using the 'Feedback' link at the bottom of this page.

21. Information on item managers responsible for specific items of GSE can be established using the Logistic Management Area Designator (LMAD) code on MILIS.

Hierarchy of Technical Maintenance Plans

22. When the technical maintenance requirements for items of GSE are detailed in more than one policy document or maintenance plan, the following hierarchical order applies:

  1. Aircraft TMP, aircraft GSE TMP or NAP 7069.001–7
  2. AAP 7069.100–7 or AAP 7600.001–7.
  3. Applicable Electrical and Mechanical Engineering Instructions (EMEIs), then
  4. AAP 7600.500–14M and AAP 7002.023(AM1) - Dry Breathing Oxygen Technical Requirements and General Information.

Maintenance Policy Variation

23. The SPO responsible for authorising GSE used on a weapon system may tailor the maintenance policy for Common Use GSE, or GSE managed by LSD, to meet a Weapon System requirement. This is to be carried out in consultation with the managing SPO. Tailored maintenance policy for this equipment will normally be promulgated in the applicable aircraft TMP, aircraft GSE TMP or NAP 7069.001–7. This tailored policy has precedence over the policy promulgated in Common Use GSE or EMEI TMPs.

GROUND SUPPORT EQUIPMENT MAINTENANCE DOCUMENTATION

24. Policy on GSE maintenance documentation requirements is promulgated in a number of publications. The following paragraphs provide a basic overview of the principal GSE policy documents.

Maintenance Control and Administration

25. Policy addressing maintenance control and the administration of documentation associated with GSE managed by Aerospace Systems Division SPOs/Systems Support Office (SSO), with the exception of NASPO managed GSE, is promulgated in AAP 7001.006-1-Technical Maintenance Control and Associated Documentation. Policy for GSE managed by LSD SPOs/SSOs is detailed in the TRAMM-L. Policy for common T&ME is detailed in AAP 7600.001-14(AM1)-Test and Measuring Equipment Calibration Management and Handling Procedures Manual.

Ground Support Equipment Logs

26. Log requirements for each item of GSE are detailed in Part 3 of the applicable TMP. Publications providing support policy for the logs are normally listed in Part 1 of the TMP.

AA Series Calibration Labels

27. The AA series of calibration labels and tags are used within Defence to indicate the calibration of ADF test and measuring equipment. A full description and purpose of the labels and tags used by ADF Calibration is contained in AAP 7600.001–14(AM1).

Serviceable Labels

28. Serviceable labels are used to certify GSE serviceability. Instruction on the use of Serviceable Labels is promulgated in Section 5 Chapter 1 Annex A-Aeronautical Product Serviceable and Unserviceable Labels. Serviceable labels are not required when:

  1. other approved forms are used to indicate the serviceability status of specific GSE, eg Form EE537—Ground Equipment Servicing and Operating Record
  2. GSE is not subjected to a maintenance management policy, eg standard tools and aircraft wheel chocks
  3. A current AA series calibration label is attached to an ‘in service’ piece of Test and Measuring equipment (T&ME).

29. All serviceable T&ME that is being returned to stores must have a serviceable label attached.

30. When it is impractical to attach serviceable labels to GSE, the labels must be retained in a location where confirmation of equipment serviceability status can be established promptly.

Unserviceable Labels

31. Except where other approved forms are used to indicate the unserviceability status of specific GSE, all unserviceable GSE must be identified by unserviceable labels in accordance with Section 5 Chapter 1 Annex A.

32. Fully functional tags/labels (AD204 and AD205) and XX–Do not use labels/tags (AD210 and AD196) are interchangeable with the Serviceable and Unserviceable labels as the intent of both sets of terminology are the same. The restricted use label/tags (AD198 and AD207) are authorised for use on GSE, where appropriate.

Reports on Defective Ground Support Equipment

33. Defective Ground Support Equipment must be reported as follows:

  1. Weapon System Unique GSE. GSE managed by a weapon system SPO must be reported in accordance with Section 6 Chapter 2-Report on Aircraft and Aeronautical Product.
  2. Common Use GSE. Defective Common Use GSE managed by AMSPO must be reported using the Report of Defective or Unsatisfactory Materiel (RODUM) system in accordance with AAP 7001.055-Support and Test Equipment Through Life Support Manual.
  3. LSD Managed GSE. Defective GSE managed by LSD must be reported using the RODUM system in accordance with the TRAMM–L.

GROUND SUPPORT EQUIPMENT TRANSPORTATION REQUIREMENTS

Generic Transportation Requirements

34. DEF(AUST)1000C-Australian Defence Force Packaging Standard provides guidance for personnel involved with processes including, but not limited to packing, handling and transportation of equipment. This standard must be used by Air Force, Army, Navy and ADF contractor AMOs.

Specific Transportation Requirements

35. Additional preparation for transportation requirements may be promulgated in GSE maintenance or operation documentation. There are also a number of publications/instructions that address air transportation, SPO/SSO requirements, and other specific information. Examples include, but are not limited to the following:

  1. Precautions, limitations and procedures for the preparation of GSE for air transportation are detailed in AAP 3631.002 - Dangerous Goods - Transport by Service Air.
  2. Preparation for transportation procedures applicable to Common Use GSE is detailed in AAP 7001.055.
  3. Packaging instructions for transporting equipment to and from ADFCAL are detailed in AAP 7600.001–14(AM1).

GROUND SUPPORT EQUIPMENT COLOUR SCHEMES

36. GSE must be individually assessed for colour requirements. If there is no specific colour requirement for an item of GSE, the original paint colour must be maintained at least until the next repaint. Most items of GSE utilised on flight lines, tarmacs or designated hard stand areas are painted in accordance with AAP 7600.500–14M.

37. Safety and protective equipment fitted to aircraft when not in operation, eg. covers and blanks should be coloured and/or identifiable as per ASIC Air Standard (AIR STD) 25/3C Annex A—Aircraft Servicing, Hazard and Emergency Markings. Other items that are fitted to the aircraft when not in operation, eg. blade fold equipment and gust locks which have been supplied by the OEM or manufactured must be approved by the AEO. These items must be contrasting in colour, provide a high level of visibility and be readily identifiable.

38. On operational deployment, the colour of GSE may be altered at the Deployment Commanders discretion, but alternative means of camouflage should be employed where possible.

39. Prior to painting GSE, all instructions, warnings and safety notices must be noted or removed, and replaced on completion. Any data plates permanently affixed to GSE are not to be painted over. To identify the contents of GSE used in the replenishment and servicing of aircraft, the applicable identification symbols and codes must be applied in accordance with ASIC Air Standard (AIR STD) 25/3C—Aircraft Servicing, Hazard and Emergency Markings.

GROUND SUPPORT EQUIPMENT USED IN HAZARDOUS AREAS

40. For instructions on the operation of electrically driven/powered GSE within a Restricted Area refer to Section 8 Chapter 2.

41. Guidance on authorisation requirements and SMM responsibilities applicable to electrical GSE used in hazardous zones is promulgated in AS/NZS 60079.10.1 (latest edition) Explosive Atmospheres -Classification of areas – Explosive gas atmospheres and AS/NZS 2380.1(latest edition)-Electrical equipment for explosive atmospheres – Explosive-protection techniques – General requirements. These publications also provide guidance on:

  1. delineation of hazardous areas associated with hangars, tarmac areas and aircraft.
  2. specific instructions for lighting used in hazardous areas.

DISPOSAL OF SURPLUS GROUND SUPPORT EQUIPMENT

42. Surplus GSE are those assets that are either:

  1. no longer needed to support the ADF
  2. excess to requirements
  3. no longer suited for use due to obsolescence or expired shelf life
  4. can be provided by alternative means in a more economic matter
  5. beyond economic repair.

43. For the disposal of Surplus GSE refer to DEFLOGMAN Pt 2 Vol 5 Chap 10 - Defence Disposal Policy

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