Uncontrolled when Printed

Previous Topic

Next Topic

S6C2 - REPORT ON AIRCRAFT AND AERONAUTICAL PRODUCT

Table of Contents

INTRODUCTION

REPORTING REQUIREMENTS

Security Classification

RESPONSIBILITIES OF APPROVED MAINTENANCE ORGANISATIONS

REPORT TYPE DETERMINATION

DEFECT REPORT

When to Raise a Defect Report

Content of a Defect Report

Dispatch Procedures for Defect Reports

DEFICIENCY REPORT

When to Raise a Deficiency Report

Content of a Deficiency Report

Dispatch Procedures for Deficiency Reports

QUARANTINE OF AERONAUTICAL PRODUCT SUBJECT TO DEFECT AND DEFICIENCY REPORTING

AIRCRAFT DAMAGE REPORT

When to Raise an Aircraft Damage Report

Content of an Aircraft Damage Report

Dispatch Procedures for Aircraft Damage Reports

CONDITION REPORT

When to Raise a Condition Report

Content of a Condition Report

Dispatch Procedures for Condition Reports

Annexes

A. Form AE061—Report on Aircraft and Aeronautical Product

B. Content and Format of a Message Report

WARNING - AAP 7001.059 TAREG VERSION

WARNING

The procedures in AAP7001.059-TAREG support compliance with AAP7001.053-Technical Airworthiness Regulations, which have been superseded.

Procedures supporting compliance with AAP8000.011-Defence Aviation Safety Regulations are contained in AAP 7001.059-DASR

An organisation’s exposition details which 059 version is applicable

INTRODUCTION

1. The timely and accurate monitoring and reporting of the integrity of aircraft and aeronautical product is essential to ensuring technical integrity and technical airworthiness. Investigations are conducted when the technical integrity of aeronautical product and the technical airworthiness of the aircraft may have been compromised. This requires the establishment of an effective reporting system to identify shortfalls or degradation so that remedial action may be determined. The originating Approved Maintenance Organisation (AMO) must also consider whether the report and any subsequent investigation will produce effective maintenance improvements and enhance safety, operation, performance, reliability, maintainability and availability of aeronautical product. Technical integrity of aeronautical product and technical airworthiness of aircraft are regulated through AAP 7001.053-Electronic Technical Airworthiness Management Manual.

2. This chapter prescribes the various methods of reporting the condition of aircraft and aeronautical product and provides reporting procedures to be followed by AMOs.

3. The reporting system in this chapter covers the following reporting requirements:

  1. Defect Reports
  2. Deficiency Reports
  3. Aircraft Damage Reports
  4. Condition Reports.

REPORTING REQUIREMENTS

4. DGTA–ADF has developed Form AE061 which satisfies the reporting requirements of this chapter. An example of this is shown in Annex A. Form AE061 must be used to report on aircraft and aeronautical product, unless an alternate method is defined by the Platform SPO which meets the intent of the requirements of this chapter. Responsibilities for the completion of Form AE061 can be defined as follows:

  1. Part A: Originating AMO to complete
  2. Part B: Platform SPO to complete
  3. Part C: Supply Customer to complete
  4. Part D: Investigating Organisation (Configuration Item Manager SPO) to complete
  5. Part E: Platform SPO to complete and dispatch to Originating AMO.

5. The AMO must raise a report on the following occasions:

  1. When a Senior Maintenance Manager (SMM) or authorised delegate, judges that the condition is the result of other than ‘fair wear and tear’.
  2. When it is considered that the condition of the aircraft or aeronautical product may affect:
    1. safety
    2. operational availability
    3. reliability, or
    4. performance.
  3. Where it is determined an investigation is warranted.
  4. When instructed to do so by a higher authority or external agency.

6. The requirement to raise a report in accordance with this chapter does not apply on the following occasions:

  1. To report any routine adjustment or replacement carried out during the performance of preventive maintenance.
  2. When instructed NOT to do so by higher authority or external agency.
  3. When the subject aeronautical product has specific independent reporting procedures, as follows:
    1. Explosive Ordnance. Explosive Ordnance (EO) must be reported in accordance with eDEOP 101 Regulation 1.3-Explosive Ordnance Incidents and local instructions.
    2. Cryptographic Equipment. Cryptographic equipment must be reported in accordance with ADFP 6.0.3.1-Communications Security Instructions and local instructions.
    3. Faulty Packaging. Aeronautical product received with faulty packaging must be reported in accordance with DEF(AUST)1000C Part 8-Defective Packaging Reporting System and local instructions.

      NOTE

      Where aeronautical product sustains damage as the result of faulty packaging, a Deficiency Report must still be raised in accordance with this chapter.

Security Classification

7. All reports must have the appropriate security classification annotated.

RESPONSIBILITIES OF APPROVED MAINTENANCE ORGANISATIONS

8. Each AMO is responsible for:

  1. Timely and accurate processing of reports.
  2. Raising and maintaining a report register with reports numbered sequentially.
  3. Ensuring each report includes originator AMO and the report registration number.
  4. Dispatching the original report to the Platform SPO in accordance with the required timeframe.
  5. Distributing copies of the report in accordance with the Platform SPO consolidated distribution list within the required timeframe.

REPORT TYPE DETERMINATION

9. Where the originating AMO considers a report is warranted, they must determine which type of report is the most appropriate for the condition being reported. The types of report are:

  1. Defect Report
  2. Deficiency Report
  3. Aircraft Damage Report
  4. Condition Report.

DEFECT REPORT

10. Defects in aeronautical product are normally detected post-installation, as the result of an occurrence during operation. Defect Reports are the means by which the AMO alerts the Platform SPO to the existence of a potentially serious condition in aircraft and aeronautical product so that remedial action can be taken. Defects are to be categorised to enable timely notification of the discovery of a condition or failure which may have immediate and/or serious implications to aircraft and aeronautical product.

When to Raise a Defect Report

11. A Defect Report must be raised and categorised as follows:

  1. Category 1 (CAT1). Any condition or failure, which has any of the following characteristics:
    1. the condition or failure of an aircraft or aeronautical product could cause the loss of an aircraft
    2. any failure of an emergency system or life support system
    3. the condition or failure of an aircraft or aeronautical product could adversely affect wider fleet operations
    4. involves an unapproved/unauthorised aeronautical product
    5. the condition or failure of aircraft or aeronautical product could affect the safety of personnel
    6. could cause damage to aircraft or aeronautical product
    7. could affect aeronautical product effectiveness, reliability or availability
    8. the condition is detected by Spectrometric Oil Analysis or Wear Debris Analysis, refer to Section 8 Chapter 13—Condition Monitoring Programs for Propulsion Systems.
  2. Category 2 (CAT2). Any condition or failure, where the following characteristics apply:
    1. the defect is identified in an Aviation Safety Occurrence Report (ASOR) with a ‘Materiel Causal Factor’ designation. Exception to the rule is permitted where the originating AMO can establish that no useful purpose would be served by further investigating the defect. When defect reporting in respect to an ASOR containing a ‘Materiel Causal Factor’ is not warranted, the ASOR must provide amplification, as required
    2. is discovered in an aircraft engine, engine module, Auxiliary Power Unit (APU) or Gas Turbine Compressor (GTC)
    3. involves aeronautical product which may be subject to a warranty claim, or
    4. involves aeronautical product identified as reportable by the Platform SPO, eg Defect Investigation Progress Summary (DIPSUM).
  3. Category 3 (CAT3). Other condition or failure which do not fall into any of the categories in paragraphs 11a and 11b and when it is considered by the originating AMO that the condition or failure warrants engineering action by or notification to the Platform SPO.

Content of a Defect Report

12. The body of a Defect Report must include, but is not limited to, the following:

  1. description and publication reference details
  2. TMC or EIAC/LCN/ALC
  3. NATO Stock Number (NSN)
  4. Manufacturer's Reference Number (MRN)
  5. modification status (Mod status)
  6. Serial Number or batch/lot number
  7. details of expired life including information such as:
    1. time, hours or events, etc since new, repair and scheduled maintenance
    2. who performed the last maintenance.
  8. quantity held, quantity inspected and quantity suspect
  9. supply customer location
  10. quarantine reference
  11. transfer voucher number
  12. higher assembly identification including
    1. description
    2. type, and/or NSN
    3. MRN
    4. tail number or serial number.
  13. description and/or circumstances leading to the report
  14. action taken
  15. probable cause
  16. recommendation(s)
  17. remarks

13. Photographs and/or other documentation should be attached when they will assist in clarifying any area of interest.

Dispatch Procedures for Defect Reports

14. Defect Reports must be dispatched in accordance with the timeframe assigned to its category:

  1. CAT1 reports must be raised and dispatched within 24 hours. Where the reports are dispatched as a message, they must be dispatched with a precedence of ‘PRIORITY’ or ‘IMMEDIATE’ under the message heading of ‘IMPACT’. Unless otherwise directed by higher authority or external agency, the content and format of a message report must be in accordance with Annex B. Message reports must be followed up as soon possible with a Form AE061 report.
  2. CAT2 reports must be raised and dispatched within 72 hours, unless otherwise directed by the Platform SPO.
  3. CAT3 reports must be raised and dispatched within 15 working days.

DEFICIENCY REPORT

15. Most deficiencies are normally detected during receipt, pre-installation inspection or functional check. Deficiencies in aircraft and aeronautical product must be reported to the Platform SPO to highlight any systemic problem that may exist in the repair pipeline.

When to Raise a Deficiency Report

16. A Deficiency Report must be raised when any of the following occur:

  1. incorrect performance of the aeronautical product when received from the repair facility
  2. faults in physical configuration, which may indicate poor workmanship or quality control
  3. involves faulty preservation/packaging of the aeronautical product
  4. involves an unapproved/unauthorised aeronautical product
  5. missing or incorrect documentation of work performed
  6. modifications or Special Technical Instructions (STI) omitted.

Content of a Deficiency Report

17. The body of a Deficiency Report must include, but is not limited to, the following:

  1. description and publication reference details
  2. TMC or EIAC/LCN/ALC
  3. NATO Stock Number (NSN)
  4. Manufacturers Reference Number (MRN)
  5. modification status (Mod status)
  6. serial number or batch/lot number
  7. details of expired life including information such as:
    1. time, hours or events, etc since new, repair and scheduled maintenance
    2. who performed the last maintenance.
  8. quantity held, quantity inspected and quantity suspect
  9. supply customer location
  10. quarantine reference
  11. transfer voucher number
  12. higher assembly identification including:
    1. description
    2. type, and/or NSN.
  13. description and/or circumstances leading to the report
  14. action taken
  15. probable cause
  16. recommendation(s)
  17. remarks.

18. Photographs and/or other documentation should be attached when they will assist in clarifying any area of interest.

Dispatch Procedures for Deficiency Reports

19. Deficiency reports must be dispatched in accordance with the following timeframes;

  1. Within 24 hours of the discovery of the deficiency wherever the condition or failure has any of the following characteristics:
    1. The condition or failure of an aircraft or aeronautical product could affect flight safety or cause the loss of an aircraft.
    2. The condition or failure of an aircraft or aeronautical product could adversely affect wider fleet operations.
    3. The condition or failure of aircraft or aeronautical product could affect the safety of personnel.
    4. The condition or failure causes serious restriction to the operational role or readiness of the aeronautical product.
  2. Within 72 hours of the discovery of the deficiency wherever the condition or failure involves aeronautical product which may be subject to a warranty claim, unless otherwise directed by the Platform SPO.
  3. Within 15 working days of the discovery of the deficiency wherever a condition and failure does not fall into paragraphs 19a and 19b.

QUARANTINE OF AERONAUTICAL PRODUCT SUBJECT TO DEFECT AND DEFICIENCY REPORTING

20. All aircraft and aeronautical product subject to Defect and Deficiency reporting action must be quarantined pending receipt of disposition instructions. The originating AMO is responsible for quarantining or arranging the quarantine of the subject aeronautical product. Blanks should be fitted to pipeline connections, orifices, electrical connectors and further measures taken to protect the aeronautical product during transit in accordance with authorised instructions, including DEF(AUST)1000C-Australian Defence Force Packaging Standard and WHS manual Vol 2 Part 3A Chap 1 - Hazardous Chemicals Management (Excluding Explosives and Radioactive Materials). Samples of petroleum, oils and lubricants should be quarantined and dispatched with the subject item, as applicable. The following forms must be attached to the subject aeronautical product:

  1. An acceptable unserviceable label as detailed in Section 5 Chapter 1-Aeronautical Product.
  2. A completed Form EE373 envelope including the registration number of the report.
  3. A copy of the report, if security classification allows, placed inside Form EE373 envelope.

21. A completed Form EE373 should also be attached to any packaging that conceals the Form EE373 attached to the subject aeronautical product.

AIRCRAFT DAMAGE REPORT

22. Aircraft Damage Reports are the primary source of detailed information on the extent of damage which has occurred to an aircraft. Aircraft Damage Reports are used to notify the Platform SPO of the aircraft damage and assist in determining the causes, secondary effects, preventive action, restoration, or disposal of the affected item.

When to Raise an Aircraft Damage Report

23. Reports must be raised as an Aircraft Damage Report when an aircraft sustains a Repair Category 3 or greater. Repair Categories are listed in Table 2-1-Repair Categories.

Content of an Aircraft Damage Report

24. The body of an Aircraft Damage Report must include, but is not limited to, the following:

  1. higher assembly description
  2. type
  3. tail number or Serial number
  4. description of the damage to the higher assembly and each lower assembly affected
  5. probable and contributory cause
  6. recommendations.

25. Where an aircraft is the subject of an Aircraft Damage Report, a Repair Category must be assigned in accordance with Table 2–1.

26. Photographs and/or other documentation should be attached when they will assist in clarifying any area of interest.

Dispatch Procedures for Aircraft Damage Reports

27. Aircraft Damage Reports must be dispatched prior to close of business the day following the accident or incident, unless a complete assessment is not possible. In this case, the Platform SPO must be notified, followed by the report when all details are available.

CONDITION REPORT

28. Condition Reports are used to provide a description of the physical state of aircraft and aeronautical product. A Condition Report is raised to assist the Platform SPO in:

  1. making decisions on the economic reparability and continued maintainability of the aircraft or aeronautical product
  2. making decisions on the repair of the aircraft or aeronautical product, which may be beyond the resources of the reporting AMO
  3. assessing the consequences of the aircraft or aeronautical product continuing in service
  4. analysing the causes of deterioration and development of preventive measures
  5. the investigation of liability, where appropriate.

When to Raise a Condition Report

29. Reports must be raised as a Condition Report when the aircraft or aeronautical product:

  1. has suffered damage or deterioration, or
  2. is surplus to requirement or no longer required as determined by the Platform SPO.

30. A Condition Report is not required when an aircraft is the subject of an Aircraft Damage Report.

Content of a Condition Report

31. Dependent on the aircraft or aeronautical product subject of the report, the body of a Condition Report must include, but is not limited to, the following, as applicable:

  1. description of the subject item and/or the higher assembly
  2. type and/or TMC or EIAC/LCN/ALC
  3. NATO Stock number (NSN)
  4. Manufacturer's Reference Number (MRN)
  5. tail number or serial number
  6. time, hours or events, etc since new
  7. location
  8. description of the condition of the subject item or higher assembly (for a higher assembly: the condition of each sub-assembly must be included)
  9. recommendations.

32. Where an aircraft or aeronautical product sustains damage, a Repair Category must be assigned in accordance with Table 2–1.

33. Photographs and/or other documentation should be attached when they will assist in clarifying any area of interest.

Dispatch Procedures for Condition Reports

34. Condition Reports must be dispatched within 15 working days of the initial assessment.

Table 2–1 Repair Categories

Repair categories

Repair categories must be based on an assessment made by qualified personnel of the extent of repair necessary to restore aircraft or aeronautical product to a serviceable condition. The assessor is to assume that adequate resources are available, that work can start immediately, and that the most effective tradespersons can be employed. A standard working day is based on the normal working routine for the AMO concerned, be it one or two shifts, with the usual complement of personnel. Repair categories, where applicable, must be recorded on the report in accordance with the repair categories listed below.

Category 0 (CAT0)

No aeronautical product requires replacement or repair, notwithstanding the time taken for functional checks

Category 1 (CAT1)

Aircraft and/or aeronautical product is repairable in four hours or less.

Category 2 (CAT2)

Aircraft and/or aeronautical product is repairable in two days or less

Category 2E (CAT2E)

Damage confined to an aircraft engine, but necessitating an engine change

Category 3 (CAT3)

Aircraft and/or aeronautical product repairable in more than two days and up to 14 days

Category 4 (CAT4)

Aircraft and/or aeronautical product repairable in more than 14 days

Category 5 (CAT5)

Aircraft and/or aeronautical product unrepairable, missing, or inaccessible for recovery

Annexes:

  1. Form AE061—Report on Aircraft and Aeronautical Product
  2. Content and Format of a Message Report
Top of Page Print