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S5C3 - CONTROLLED CRYPTOGRAPHIC ITEMS FITTED TO AIRCRAFT

Table of Contents

INTRODUCTION

CCI MAINTENANCE

Form EE502—Maintenance Notification

Form EE059—Unserviceable Equipment

Form EE209—Serviceable Technical Equipment

Servicing Documentation

Maintenance Manager Responsible for the Servicing

Maintenance Manager Responsibilities—Completed Documentation

Maintenance Control Office

CCI MOVEMENT

Transferring Approved Maintenance Organisation

Receiving Approved Maintenance Organisation

Physical Security of CCI

Receipts without Documentation

Retention and Disposal of Maintenance Records

INTRODUCTION

1. Controlled Cryptographic Items (CCI) are allocated a security classification which precludes the recording of their removal and installation on electronic recording and certification systems, unless otherwise directed by Defence Cryptographic Controlling Authority. Security management of CCI is controlled by the COMSEC Custodian Officer (CCO) in accordance with ADFP 6.0.3.1-Communications Security Instructions.

2. This chapter prescribes the requirements for Approved Maintenance Organisations (AMO) to effectively manage CCI removed and installed in ADF aircraft in accordance with ADFP 6.0.3.1.

CCI MAINTENANCE

Form EE502 - Maintenance Notification

3. Form EE502 - Maintenance Notification Form is used to initiate maintenance requirements not called out by servicing schedules. Form EE502 must be administered in accordance with Section 4 Chapter 3 Annex G.

Form EE059 - Unserviceable Equipment

4. This unserviceable label is used for aeronautical product not reported to an electronic recording and certification system. The Form EE059 must be administered in accordance with Section 5 Chapter 1—Aeronautical Product.

Form EE209 - Serviceable Technical Equipment

5. This serviceable label is used for aeronautical product not reported to an electronic recording and certification system. The Form EE209 must be administered in accordance with Section 5 Chapter 1.

Servicing Documentation

6. When the maintenance forecast indicates a scheduled servicing is due, the Maintenance Control Office (MCO) Manager must issue the following documentation and forward it to the Maintenance Manager (MM) responsible for the servicing:

  1. Form EE515 - Component Log, refer Section 4 Chapter 3 Annex C
  2. applicable servicing worksheets
  3. Form EE508 - Record of Unserviceabilities and Component Changes, refer Section 4 Chapter 3 Annex I.

Maintenance Manager Responsible for the Servicing

7. The MM responsible for the servicing must ensure the following tasks are carried out:

  1. Any CCI removal (serviceable or unserviceable) is managed in consultation with the CCO.
  2. If the CCI is removed for maintenance, entries are recorded in the Change of Configuration Section (CCS) of the recording and certification system as required.
  3. If the CCI is removed from the aircraft without replacement, the CCS is updated.

Maintenance Manager Responsibilities - Completed Documentation

8. On completion of the servicing, the MM assigned to the servicing must:

  1. Ensure that the servicing documentation is accurate and complete in accordance with Section 4 Chapter 3.
  2. If applicable, ensure the relevant Forms EE515 for components removed/replaced are updated.
  3. Forward the completed documentation to MCO for update/validation.

Maintenance Control Office

9. On receipt of the CCI documentation, the OIC MCO must ensure:

  1. The CCI maintenance control document is paper-based.
  2. The completed task records are updated/validated.
  3. The maintenance records are secured in accordance with the Defence Security Manual (DSM).

CCI MOVEMENT

Transferring Approved Maintenance Organisation

10. When CCI are transferred between AMOs, the following procedures are to be followed by the AMO initiating the transfer:

  1. The OIC MCO is to prepare the Form EE515 and ensure all maintenance documentation for the CCI is complete, correct and appropriately packaged with the CCI.
  2. The OIC MCO is to notify the CCO and the receiving AMO in writing in an acceptable defence format, of the following:
    1. dispatch details
    2. serial number
    3. the reason for the transfer.
  3. When advised of the movement, the CCO must implement the correct COMSEC accounting, handling, packaging and transportation procedures and also ensure the XS025 - COMSEC Material/ANCP Material/CCI Equipment accompanies the package.

Receiving Approved Maintenance Organisation

11. On receipt of CCI, the receiving AMO must carry out the following procedures:

  1. The CCO must:
    1. Sight the CCI, sign the XS025 and take the CCI on registered charge in accordance with ADFP 6.0.3.1.
    2. Conduct an acceptance check of the CCI using the transferred documentation as a reference and on completion pass the Form EE515 records to OIC MCO.
  2. The OIC MCO must:
    1. Examine the documentation to ensure it is complete and correct, and action any servicings due.
    2. Ensure the CCI documentation is filed in accordance with its security classification.

Physical Security of CCI

12. The physical security requirements for CCI both at home and when deployed is mandated in ADFP 6.0.3.1.

Receipts without Documentation

13. If an AMO receives CCI without documentation the CCO of the receiving AMO must take the following actions:

  1. If the maintenance documentation is missing, contact the transferring AMO to determine if the documentation was forwarded.
  2. If the XS025 is missing, contact the relevant authorities in accordance with ADFP 6.0.3.1.

14. Where the receiving AMO is unable to locate the missing documentation and no previous lifing data is available the item must be returned via the CCO to the relevant repair authority.

Retention and Disposal of Maintenance Records

15. Maintenance records must be retained in accordance with Section 4 Chapter 2 Annex C—Retention and Archiving of Aircraft and Aeronautical Product Maintenance Records and ADFP 6.0.3.1.

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