Uncontrolled when Printed
S4C1 - AUTHORISED MAINTENANCE DATA
Table of Contents
1. Authorised maintenance data comes in many formats and must be authorised by the Directorate General of Technical Airworthiness–ADF (DGTA–ADF) or responsible System Program Office (SPO) prior to use. The use of unauthorised maintenance data may result in damage to/or loss of aircraft and aeronautical product or injury to personnel.
2. Authorised maintenance data must be complete, accurate, current, maintained in good order and accessible to personnel. Users are responsible for providing feedback to the sponsor of any inaccurate, incomplete or ambiguous procedures, instructions or other relevant information.
3. This chapter prescribes the requirements for the management and control of authorised maintenance data by Approved Maintenance Organisations (AMO).
Approved Maintenance Organisation
4. The Approved Maintenance Organisation (AMO) is responsible for ensuring:
5. SoDIMAN—The System of Defence Instructions Manual, DI(AF) ADMIN 6–1—The System of Orders, Instructions and Publications of the Royal Australian Air Force, and DI(N) ADMIN 1–1—Production of Defence Instructions (Navy) describe the system of orders, instructions and publications that are used to manage and control the flow of executive, procedural, instructional, and informative material within the ADF.
AUTHORISED MAINTENANCE DATA AUTHORITY
6. Authorised maintenance data is issued as instructions in accordance with SoDIMAN and AAP 7001.053—Electronic Technical Airworthiness Management Manual and the requirement to abide by these instructions is enforceable under the Defence Force Discipline Act 1982 (Cwlth) (DFDA). Such instructions issued may be legally enforceable against personnel if they know of, or could reasonably be expected to know of, the instructions.
7. In the case where personnel fail to comply with the instruction, they may be charged under the DFDA for failure to comply with a lawful general order. ADF personnel and employees are expected to act in accordance with all Department of Defence issued instructions that are intended to be applicable to the ADF.
8. To satisfy the requirements of AAP 7001.053, only authorised maintenance data approved by DGTA–ADF or the responsible SPO must be used when conducting maintenance on aircraft and aeronautical product. Failure to comply with authorised maintenance data or the use of unauthorised maintenance data is an offence under both military and civil law.
Authorised Maintenance Data Format
9. The most common format of authorised maintenance data is Australian Air Publications (AAPs), Naval Air Publications (NAPs) Australian Books of Reference (ABRs) and Air Publications (Royal Australian Navy) (AP(RAN)), but this is not always the case. On occasion maintenance data not yet converted to an acceptable format is required to operate and maintain aircraft and aeronautical product. This data must be authorised by DGTA–ADF or the responsible SPO prior to use.
10. With the introduction of new aircraft types the revision of maintenance data used to support in-service ADF aircraft and aeronautical product, the traditional paper version of maintenance data is being supported by electronic versions, eg Maintenance Manuals on CD ROM, Engineering Drawings on Microfiche Cards. Electronic maintenance data must be treated in the same manner as other formats of maintenance data.
AUTHORISED MAINTENANCE DATA SOURCES
11. There are a number of media types from which authorised maintenance data for aircraft and aeronautical product may be promulgated The maintenance data will fall into one of the following categories:
12. Permanent Orders/Instructions contain information on the administration, operation, limitations, servicing, modification and repair of aircraft and aeronautical product.
13. Permanent Orders/Instructions include the following types of publications:
Foreign Source Data
14. Foreign Source Data (FSD) is data obtained from sources outside the ADF. Examples of FSD are:
15. OEMs may issue Service Bulletins as a means of communicating urgent technical data to operators and maintenance organisations. Examples of Service Bulletins are; Alert Service Bulletins (ASB), Customer Service Notices (CSN), Customer Service Letters (CSL), and Technical Alert Bulletins (TAB).
16. FSD and OEM Service Bulletins are normally received by the responsible SPO. There may be situations where an AMO obtains copies of OEM Service Bulletins or FSD before the SPO, eg from OEM field service representatives or other defence force exchange personnel. In this situation, AMOs must advise the responsible SPO of the receipt of the FSD. FSD is NOT authorised maintenance data until reviewed, approved and released by DGTA–ADF or the responsible SPO.
17. Technical instructions and orders include:
Locally Issued Orders and Instructions
18. AMOs may issue orders, instructions and memoranda for the guidance of personnel within their area of responsibility.
19. Aircraft and aeronautical product is maintained and managed in accordance with authorised maintenance data. However, because of variations in AMO responsibilities, equipment, facilities, and manning, there may be a need to detail the local procedures and issues peculiar to the function of an AMO.
20. Examples of locally issued orders and instructions are:
21. The purpose, structure and management of locally issued orders and instructions are detailed in AAP 5030.004—RAAF Publication System–Orders and Instructions.
22. Standing Instructions/Unit Maintenance Orders. SIs/UMOs are used to promulgate local issues of a permanent nature. This information must be peculiar to the management and operation of specific aeronautical product at the local level. SIs/UMOs are not to repeat or conflict with the content of current authorised maintenance data, but must complement or clarify instructions within.
23. SIs/UMOs remain current until cancelled by the issuing authority; they must be reviewed by the AMO on a periodic basis not exceeding 24 months. Local issues promulgated in SIs/UMOs which have potential for the improved management of all aeronautical product across the ADF must be forwarded to the sponsor of the related maintenance data to be considered for incorporation.
24. Each AMO is unique with respect to the aeronautical product it maintains and operates, the management of the resources, practices and procedures necessary to support the particular aeronautical product and the interaction with other AMOs and facilities within the same geographical location. As such, the local issues documented in SIs/UMOs may vary between AMOs. Annex A is a list of the generic local issues which must be considered when establishing SIs/UMOs.
25. Routine Instructions/Routine Orders. RIs/ROs are used to promulgate local management issues of a temporary nature. Information normally promulgated in RIs/ROs is as follows:
26. RIs/ROs are current for a maximum of one year from their date of issue and must be reviewed every three months or, for Army every six months. Local issues promulgated in RIs/ROs which will evolve as enduring guidance must be promulgated as an SI/UMO before the particular RI/RO currency expires.
Special Technical Instructions
27. Special Technical Instructions (STIs) are technical instructions of an urgent nature and are usually issued as a result of a defect experienced in aircraft or aeronautical product by the responsible SPO.
Technical Directives and Memorandum
28. Technical directives and memorandum are authoritative instructions, which may cover changes to processes, procedures or materiel, administrative procedures and safety. These may be issued by varying stakeholders, for example Command Headquarters, DGTA–ADF, FEGHQ, SPOs, SMMs etc.
CONFLICTS, DISCREPANCIES AND OMISSIONS IN AUTHORISED MAINTENANCE DATA
29. The SPO is responsible for maintaining maintenance data to support aviation maintenance. DGTA–ADF also sponsor generic maintenance data. Maintenance data sponsored by the responsible SPO are the primary reference for the applicable aircraft and aeronautical product. If no weapon system specific maintenance data exist, the SPO may authorise the use of applicable DGTA–ADF sponsored maintenance data as a reference for aircraft or aeronautical product maintenance processes.
30. The SMM may authorise a local maintenance procedure, through promulgated locally issued orders and instructions, to amplify or clarify DGTA–ADF or SPO authorised maintenance procedures. Local maintenance procedures must not change or contradict DGTA–ADF or SPO authorised maintenance data.
Conflicts and Discrepancies in Authorised Maintenance Data
31. If there is a conflict or discrepancy in authorised maintenance data, then authoritative instruction, clarification or guidance must be sought from the relevant sponsors.
32. Resolution of Conflicts and Discrepancies. If there is a conflict or discrepancy between authorised maintenance data, then the aircraft or aeronautical product specific maintenance data takes precedence. If further clarification is required or confusion exists, authoritative instruction must be sought from the relevant sponsor.
Omissions in Authorised Maintenance Data
33. If an omission is identified or insufficient clarity exists within the authorised maintenance data, then authoritative instruction must be sought from the relevant sponsor.
CONTROL OF AUTHORISED MAINTENANCE DATA
34. Where maintenance data is copied from an Electronic Format or Master Set, the copy must be marked: ‘Uncontrolled Copy - Not Subject to Amendment’ and dated. The copies must only be used for the current task, after which they must be destroyed. Copies must not be made from an uncontrolled copy of maintenance data.
AMENDMENTS AND AMENDMENT PROPOSALS
35. Amendments to AAPs, NAPs, ABRs, AP(RAN), and FSD are carried out in accordance with AAP 5030.001—Defence Aviation and Australian Air Publication Systems and Specifications Manual and NAP 7000.001–2—RAN Air Technical Publication System as applicable.
36. Amendment proposals must be submitted using one of the following forms, as applicable:
If the SMM or delegate considers that the anomaly has operational airworthiness, technical airworthiness or safety implications, independent action must be formally reported, in the first instance to the responsible FEGHQ, BAMO, FAEO, DCA or equivalent and SPO, and if necessary DGTA–ADF. A comprehensive statement justifying the proposal, and the priority required, as well as all other supporting data, must be attached to enable such action to proceed with minimum investigation.
37. All amendment proposals must be forwarded directly to the publication sponsor, except for AAP 7001.059 which must be forwarded to the sponsor through the responsible FEGHQ, BAMO, FAEO, DCA or equivalent.
Form AO011-Publication Improvement Report and Reply
38. Form AO011 (PIRR) (except for AAP 7001.059; use Form AO 011–1) must be used to report deficiencies or suggest improvements to maintenance data to the publication sponsor. PIRRs must be raised in accordance with AAP 5030.001
Form AO011-1 - AAP 7001.059 Improvement Proposal and Reply
39. Form AO011–1 must be used to report deficiencies or suggest improvements to maintenance management processes and procedures to the AAP 7001.059 sponsor. Form AO011–1 must be raised in accordance with the form instructions.
Form EE400 - Technical Maintenance Plan (TMP)-Proposed Amendment
40. Form EE400 must be used to report deficiencies in Technical Maintenance Plans to the sponsor in accordance with AAP 7001.038—Maintenance Requirements Determination (MRD) Manual.
Form EE401-Servicing Schedule Proposed Amendment
41. Form EE401 must be used to report deficiencies in Planned Servicing Schedules to the sponsor in accordance with AAP 7001.038.
42. Publications are subject to amendment by the following methods:
43. In accordance with DI(AF) ADMIN 6–8—Production and Control of Australian Air Publications and AAP 5030.001, amendments must be incorporated as follows:
44. Where issued, Packing Notes must be returned to the relevant Technical Publications Office (TPO) on incorporation of the amendment.
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