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S3C6 - ALLOTMENT OF AIRCRAFT
Table of Contents
1 Aircraft are major components of capability. They are both expensive and complex, and their operation and maintenance are significant responsibilities for Approved Maintenance Organisations (AMOs). Therefore, the allotment of aircraft must be carefully managed so that accountability for assets, and their condition on allotment, is clear. AMOs are required to have a suitably detailed and auditable process for allotting aircraft that achieves these two aims.
2. This chapter prescribes the AMO responsibilities and procedures to be followed when allotting aircraft on the State register.
THE ALLOTMENT PROCESS
This process may be applied to aircraft engines or other similar high value Maintenance Managed Items if additional accountability is required.
3. The allotment process is used to:
4. The allotment process is initiated by an allotment authorisation and must consist of the following documentation as a minimum:
5. The allotment of aircraft will generally be initiated and authorised by:
Aircraft Allotment Form
6. Form SQ 306—Aircraft Allotment is used to document the allotment process. It provides a record of allotment information, a checklist for the allotment process and serves as cover sheet to the allotment pack. An example of Form SQ 306 is shown in Annex A.
7. Recording. All AMOs that allot aircraft must maintain a register for the purpose of tracking each Form SQ 306 raised or received.
8. Distribution. On completion of the Form SQ 306 by the gaining AMO, the Form SQ 306 is to be distributed as follows:
Allotment Pack Composition
9. The aircraft allotment pack comprises the necessary documents to allow the losing and gaining AMO to meet their obligations during the allotment process. The actual make-up of the allotment pack is to be determined by the SMM or delegate of the losing AMO or as determined by the SPO. The allotment pack must include but is not limited to the following documentation:
10. The allotment pack documents may be paper based, electronic, or a combination of both. The recommended make-up of an Aircraft Log Pack is detailed in Section 4 Chapter 2 Annex B—Aircraft Log Pack.
11. Non-CAMM2 Venues. For allotment of aircraft to or between Non-CAMM2 Venues, the allotment pack must also include hard copies of the following:
12. When the allotment pack is complete it is to be forwarded to the gaining AMO. An allotment pack must not be carried on a ferry flight; in this case, the allotment pack is to be forwarded by courier or other acceptable means. Copies of electronic records may accompany the aircraft.
13. The losing AMO is responsible for making all the necessary arrangements for allotting an aircraft to its destination.
14. Allotment Request. If necessary the losing AMO is to dispatch an allotment request by message, facsimile, or email to the SPO. An example of a Message Allotment Request is provided in Annex B.
15. Dispatch Checks. The state of the aircraft must to be agreed by both the losing and gaining AMOs prior to allotment. The following dispatch checks must be carried out to confirm the agreed aircraft state:
16. AMOs are to conduct an asset transfer in accordance with the approved recording and certification system in use.
18. Pre-allotment Test Requirements. A functional test and/or Maintenance Test Flight (MTF), as appropriate to the type of transfer and aircraft condition, can be carried out at the discretion of the allotment authority. If a MTF is carried out, the report is to be placed in the Miscellaneous Log of the Aircraft Log Pack in accordance with Section 4 Chapter 2 Annex B. Aircraft are not to be flown after the MTF, except for the purposes of further testing or the delivery flight.
19. Aircraft Maintenance Documentation Requirements. The SMM or delegate is responsible for:
20. At the time of allotment the aircraft is to have a complete set of blanks and covers fitted (or available), unless otherwise agreed by both the losing and gaining AMOs.
21. The SMM or delegate at the gaining AMO must be fully aware of, and accept, the agreed state of the allotted aircraft. To meet this requirement, an inspection of the aircraft documentation and a physical inspection of the aircraft is required prior to acceptance. The Form SQ 306 provides a checklist for the test and inspections, which can be performed by the gaining AMO. The following is designed to compliment the checklist on the Form SQ 306 and is provided for the assistance of gaining AMOs.
22. Acceptance Checks. Immediately upon receipt, AMOs must conduct acceptance checks to ensure that the aircraft is in the agreed state. The SMM or delegate is responsible for ensuring the following inspections and tests are carried out:
23. Aircraft Received in Other Than the Agreed State. When an aircraft is received in other than the agreed state, the gaining AMO is to communicate with the losing AMO, so that deficiencies may be investigated and adjusted if possible. Where deficiencies are not resolved, the matter is to be referred to the allotment authority.
24. Aircraft Maintenance Documentation Requirements. When the aircraft is received at the gaining AMO, the SMM or delegate of the gaining AMO is responsible for ensuring that:
25. Form SQ 306. The Form SQ 306 is to be distributed in accordance with paragraph 8.
SHORT TERM ALLOTMENTS
27. To facilitate the allotment of aircraft on a temporary basis between AMOs, a short term allotment may be used. A short term allotment process is to be developed and approved by the applicable FEG. The short term allotment process is to detail the following as a minimum:
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