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S1C2B - RESPONSIBILITIES OF KEY MANAGEMENT APPOINTMENTS

TABLE OF CONTENTS

COMMANDING OFFICER

SENIOR MAINTENANCE MANAGER

Delegation of SMM Authority

QUALITY MANAGER

COMMANDING OFFICER

1. The responsibilities of the CO as the Senior Executive, or in support of the Senior Executive, include:

  1. where delegated the responsibility, approving the issue of the AMO MMP
  2. either attesting or confirming to the Senior Executive that the Maintenance Management System (MMS) accurately reflects the AMOs actual management and maintenance related practices
  3. either confirming or advising the Senior Executive that all maintenance activities undertaken by the AMO can be carried out in accordance with applicable Technical Airworthiness Regulations
  4. resolving, or assisting in the resolution of, any issues which affect the ability of the AMO to provide the approved scope and level of maintenance.

SENIOR MAINTENANCE MANAGER

2. The responsibilities of the SMM include:

  1. the management and implementation of the AMOs MMP
  2. ensuring the AMO complies with the requirements of the ‘Work Health and Safety Act 2011'
  3. advising either FEGHQ, BAMO, FAEO, DCA or equivalent (through the CO) of the effect on safety or operational effectiveness if:
    1. the provisions of AAP 7001.059 cannot be met, or
    2. the availability of authorised personnel is insufficient to meet the requirements of the AMOs approved scope and level of maintenance.
  4. ensuring that all maintenance is adequately resourced and conducted to approved standards, methods and practices
  5. documenting and managing a system of training, qualifications, formal assessment and authorisations of AMO personnel, for the approved scope and level of AMO maintenance
  6. ensuring the competency of personnel and their authorisations remain valid
  7. ensuring that only authorised individuals conduct, supervise or inspect maintenance tasks
  8. ensuring adherence to engineering standards and practices including safety precautions
  9. the organisational control and planning of all AMO maintenance activities
  10. promulgating maintenance work duty time limits
  11. ensuring that maintenance activities are performed and inspected in accordance with authorised maintenance data
  12. ensuring an auditable certification identity system is maintained for all maintenance personnel
  13. the administration, recording and certification of documentation related to AMO provided maintenance and support
  14. assessing the standard of work within all AMO work areas and implementing improvements where appropriate
  15. establishing and maintaining a FOD control program
  16. appointing SMM delegates as required
  17. the ongoing operational and technical airworthiness of AMO aircraft and technical integrity of aeronautical product
  18. maintaining the approved configuration of AMO aircraft and/or aeronautical product
  19. monitoring the materiel state of AMO aircraft, aeronautical product, ground support and survival equipment used by the AMO.

3. Some AMOs, by virtue of the approved scope and level of maintenance, may require the SMM to have additional responsibilities, including, but not limited to:

  1. the monitoring, authorisation, delegation and support of detached aircraft, personnel and maintenance activities
  2. carrying out the duties of custodian for all aircraft and aeronautical product, which includes:
    1. effecting transfer of all aircraft, aeronautical product, ground support and handling equipment allotted to or taken on charge by the AMO
    2. ensuring aircraft and aeronautical product allotted to or taken on charge by the AMO is correct
    3. the actual custody, material state, handling and safeguarding of aircraft, aeronautical product, associated AGSE and handling equipment allotted to or taken on charge by the AMO
    4. maintaining the accounting, maintenance records and associated documentation of all aircraft, aeronautical product, associated ground support and handling equipment allotted to or taken on charge by the AMO
    5. ensuring that through local instructions, processes which cause regular and methodical monitoring of the accuracy of the aircraft documentation are in place.
  3. National Aerospace Competency (or equivalent) journal progression of AMO Tradespersons
  4. approving and certifying deferment of required maintenance.

Delegation of SMM Authority

4. The SMM may delegate part of their authority to another individual where that action is stated as ‘SMM or delegate’ within this publication. However, while the delegate may be held accountable for their actions as delegate, the SMM retains overall responsibility for all decisions made by the delegate. The AMO must detail in its MMP the process by which delegation will be granted. The process must detail as a minimum:

  1. the circumstances surrounding the delegation and any conditions placed upon it
  2. required minimum qualifications, training and experience
  3. considerations by the SMM on the delegates suitability, emphasising the delegates required personal qualities and their appreciation of the consequences of inappropriate use of delegated authority, particularly a decision to authorise unfit maintenance personnel
  4. formal assessment details, including any mandatory interview requirements.

5. Positions within the AMO that may be considered for delegation of SMM authority may include but are not limited to:

  1. Engineering Officer
  2. Warrant Officer/WOE
  3. Flight Senior Maintenance Sailor (FSMS)
  4. Quality Manager (QM).

6. To document this delegation the SMM must provide written authority to the delegate, detailing the scope, level and duration of the delegation.

QUALITY MANAGER

7. The QM is accountable to the CO for all quality matters within the AMO. The QM is responsible for:

  1. maintaining the AMOs Quality system in accordance with Technical Airworthiness Regulations
  2. planning and conducting internal quality audits
  3. management and control of quality documentation
  4. management of the corrective and preventive action processes arising from any non-compliance and non-conformance issued against the AMO
  5. monitoring the system to determine where improvements can be made to business and maintenance practices within the AMO, and recommending actions to improve the effectiveness of those practices.
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